Here’s a list of helpful resources that I’ve put together to help you work smarter, and build your business. This list is constantly updated, so be sure to check back from time to time.
Asana – a great project management tool that is free and easy to use. You can create specific projects and assign tasks to yourself and your team very quickly. You can manage due dates, leave notes, links and upload documents so that anyone using it, better understands the task. Better yet you can look at a comments thread live on the specific project or task from your team member.
Authy – the best tool for two-factor authentication (2FA). Generates access tokens for your accounts with 2FA. Accessible across your devices, and has a Chrome extension. ★★★★★
Bananatag – track your emails with email open and link click notifications. Works a treat with both Outlook and Gmail.
Bitly – brand your content and share it on social media. It also tracks the performance of your links with graphs and data based on geography, historic traffic and trends.
Boomerang – take control of when you send and receive email messages. With Boomerang, you can write an email now and schedule it to be sent automatically at the perfect time
Box – secure content management and collaboration for individuals, teams and businesses.
Boxcryptor – easy-to-use encryption software optimised for the cloud (supports Dropbox, Google Drive, Microsoft OneDrive, or SugarSync).
Buffer – schedule your content across Facebook, LinkedIn and Twitter for posting at the best times optimised for your account or at the times of your choosing. Buffer helps streamline the process of distributing content to each channel quickly and effectively.
BuzzSumo – analyse what content performs best for any topic or competitor. Find the key influencers to promote your content.
Canva – over two million people trust Canva to help create images for social media, blog posts, and just about whatever else.
Clef – a replacement for usernames and passwords that uses the next generation of two-factor authentication, mobile cryptography, to make it easier for everyone to have best-in-class security for online accounts. ★★★★★
Clef no longer supports WordPress logins.
CloudHQ – sync a range of cloud services including Google Drive, Dropbox, Box, and Evernote. ★★★★★
Cloudo – an application that boosts your productivity giving you one place to search, access and control all your online apps. Works with Gmail, Evernote, Box, dropbox and more. Definitely a favourite! ★★★★★
Cloudo has closed down.
Cloze – track customers, clients, prospects and leads without the hassle of CRM.
Copyblogger – build your authority with powerfully effective content marketing.
Crowdfire – Twitter analytics for any account – yours, your competitors’, favourite celebs or friends.
Digify – like Snapchat for documents, specifically, images, PDFs, and Microsoft Office files. Digify allows users to send secret documents to recipients without worrying that they will make unauthorised copies.
Dropbox – keeps your files safe, synced, and easy to share. Bring your photos, docs, and videos anywhere and never lose a file again.
Easy Digital Downloads – a fantastic solution for you to use from within WordPress if you’re selling products from your blog.
Evernote – the best way to remember everything from your business to personal life. Use Evernote to keep track of your content ideas and editorial calendar from the computer or your mobile phone on the go. If you need help with Evernote, I’m an Evernote Community Leader. ★★★★★
Feedly – add your favourite blogs and websites to start filling up your feed with content.
Fiverr – get just about any type of job done for $5. Fiverr offers services including graphic design, SEO reports, WordPress tweaks, short videos and more. You can get add-ons to your order (prices vary). I’ve mostly had good experiences with Fiverr, although occasionally have been let down – but for $5 it’s not a major loss. I used Fiverr for my book cover artwork, which I am very happy with.
Followerwonk – a Twitter analytics tool from Moz that allows you to find, analyse, and optimise to increase your social growth.
FollowUp.cc for Gmail – the best tool you can use to never forget to follow up with someone.
Gmail Offline – use Gmail on the go or when you want to be more productive.
GoDaddy – a great place to buy domain names, and host your WordPress blog. ★★★★★
Google Analytics – view your traffic and statistics to understand how visitors interact with your website. Easily monitor site visitors, page views, unique users, returning users, session, bounce rate, visitors landing pages, exit pages and more. You can also set goals to measure conversions.
Google Drive – get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more. ★★★★★
G Suite – a set of intelligent apps including Gmail, Docs, Drive and Calendar to connect the people in your company, no matter where in the world they are.
Google Keep – not quite as feature-packed as Evernote or Todoist (see below), but the simplicity of Google Keep as a note-taking tool / to-do list is part of what makes it so appealing.
Google Keyword Tool – search for the right pairings of keywords to use in the headlines and body of your articles that are more often searched in Google.
Grammarly – makes you a better writer by finding and correcting up to 10× more mistakes than your word processor.
Hotspot Shield VPN – every app and website you visit through Hotspot Shield is encrypted. Every Wi-Fi network you connect to with Hotspot Shield is protected.
HubSpot – integrate marketing tools to build a marketing and sales platform. Offerings include analytics, CRM, blogging, social media, landing page creation, and call-to-action testing.
IFTTT – put the Internet to work for you by creating custom recipes that increase the productivity across all of your web applications and platforms by making them work together more effectively.
Keyword Shitter – a tool for generating long tail keywords.
LastPass – manage your passwords safely and securely. All you need to remember is your master password to unlock your password vault, which is encrypted in the cloud. Decryption is done locally (on your device). Supports 2FA and a number of other customisable security options. Saves lots of time and frustration. ★★★★★
MailChimp – one of the easiest email marketing platforms to use to market your content to your email list.
ManageFlitter – a set of easy to use tools to empower you to work smarter and faster with Twitter.
Meet Edgar – the only app that stops social media updates from going to waste. Edgar is a social media scheduling tool like no other. Instead of publishing your updates just once and throwing them away like yesterday’s rubbish, he carefully catalogues them in a limitless library that you build over time.
Mention – track what’s being said about you or your brand across the web and on social networks in real-time.
Moz – inbound marketing is complicated. Moz’s software makes it easy.
Pablo by Buffer – design engaging social media images from your desktop in minutes.
Paper.li – curated online newspapers and newsletters from millions of sources across the web.
Pixabay – 900,000 high-quality free stock photos, vectors, and illustrations. ★★★★★
Place It – drag and drop any image into a range of smart device frames to create instant mock-ups.
Pocket – save stuff for later and ideas, articles and keep your favourite resources organised.
PRWeb – send SEO optimised press releases about your most valuable content to 30,000 journalists, 250,000 opt-in news subscribers and to the 3 million monthly visitors on PRWeb.com.
Pushbullet – another awesome tool that I can’t live without. Pushbullet connects your devices, making them feel like one. It’s uber easy to use, and new features and functions are constantly being added. Pushbullet supports end-to-end encryption for Notification Mirroring, Universal copy & paste, and SMS.
QuickSprout Website Analyzer – get more traffic with recommendations for your blog.
Quora – popular social network is a platform for question and answer discussions. Identify trends from consistently asked questions to inform your content creation efforts.
Rapportive – a browser add-on for Gmail that turns Gmail’s otherwise bland, ad-filled sidebar into something that’s actually useful. Rapportive shows information about the sender of the email like their picture, links to social profiles, recent tweets etc.
Reddit – discover what’s trending worldwide on Reddit for content inspiration on a variety of topics from across the web.
Resize.it – an online image resizing tool to bring the images you’ve created or curated to the right dimensions for publishing.
Safe Room – encrypt your Evernote notes and files on your mobile.
SaneBox – takes unimportant emails out of your Inbox, puts them in a separate folder, and aggregates them into a daily summary so you can focus on what’s important, but not miss anything. It has a bunch of other features: one-click-unsubscribe, follow up reminders, deferring non-urgent emails, etc. Best of all, it works right away, on any email, and there are no plug-ins or downloads.
ScheduleOnce – meeting and appointment scheduling software that increases customer satisfaction, creates a smooth process for clients, and saves you messing with international time-zone confusion. ScheduleOnce offers a wide range of affordable plans, starting from $5/month, or even less with an annual plan.
SEMRush – get insights into your competitors’ strategies in display advertising, organic and paid search, and link building.
SEOBook Toolbar – pulls in many useful marketing data points to make it easy get a holistic view of the competitive landscape of a market directly in the search results.
Shelf.io – a new way to create and curate content for teams. Shelf.io brings all your favourite cloud and productivity tools together, and makes it easy to keep track and manage your content.
Skype – free video chat and voice call services. Exchange such digital documents as images, text, video and any others, and transmit both text and video messages.
Slack – an intuitive collaboration tool that offers chat rooms organised by topic, as well as private groups and direct messaging. All content is searchable, including files, conversations, and people. Slack integrates with many third-party services, including Google Drive, Dropbox and Zendesk to name a few. ★★★★★
Slideshare – create a deck to draw attention to a resource or service on your website.
Snip.ly – share content. Drive traffic. Attach a call-to-action to every link you share.
Social Mention – a real-time social media search engine that looks for mentions of whatever keyword you put in. One of the best parts is, you can do a search for just about anything in real time and get results.
Streak – beyond being a de facto to-do list, Streak is a great CRM that sits in your inbox. Streak does an awesome job of organising emails into specific ‘pipelines’ whether these be to do with sales, fundraising, PR and marketing, or whatever else.
SumoMe – many of the share buttons you see along the side of blog posts come from SumoMe. The any-website buttons (you don’t have to run a WordPress blog to use them) are part of the SumoMe suite of website products. If you’re okay with some SumoMe branding, you can add the buttons for free to any page and customise the networks that appear by default.
TeamViewer – awesome way to screen share or remotely log into one of your computers.
The Ultimate Guide to Slack: How to Be Less Busy, More Productive, and Work Smarter – a #1 Amazon Best Seller, this book has everything you need to know about Slack in one place.
Trello – a free tool for organising everything from media to ideas on neatly organised cards. Streamline your content ideas and collaborate with your other team members by gathering votes on particular cards to have real-time feedback on the best content to pursue further. ★★★★★
Unroll.me – lets you easily bulk unsubscribe from newsletters at the click of a button. It works pretty well, but there are always a few sneaky ones that slip through.
Visme – make professional presentations & infographics online with this amazingly simple free tool.
WordPress.org – a free an open-source content management system (CMS) for building powerful and highly customisable websites and blogs. ★★★★★
Zapier – similar to IFTTT, Zapier is a powerful tool that integrates hundreds of web apps and allows you to automate tasks. It is also perfect for process automation – you can set recurring times or triggers to notify a team member to execute a process.